The Accrual Reconciliation Report lets you easily identify quantity differences (i.e., when the quantity received for a purchase order shipment is smaller than the quantity invoiced).
Such differences leave residual balances that never clear from the A/P accrual accounts. You should investigate the cause of these differences and take corrective actions before closing your period.
Common causes of quantity differences include late inventory receipts, incorrect receipt quantities, and supplier overbilling.
To correct late receipts, ensure that receivers enter all receipts into inventory. To correct receipt quantities, enter receipt corrections.
To correct overbilling errors, follow your standard procedure for supplier debit memos to clear the difference.